Privacy Policy

Last updated: 27 November 2025

This Privacy Policy explains how the RePIM (Revisioning Public Interest Media) Project collects, uses, stores and protects personal data through this website (repimnetwork.eu).
The RePIM project is co-funded by the European Union’s Horizon Europe programme under the Marie Skłodowska-Curie Actions (Grant Agreement No 101227216).

1. Data Controller

The Data Controller responsible for processing personal data collected through this website is:

Vrije Universiteit Brussel (VUB)
Pleinlaan 2
1050 Brussels, Belgium
Email: repim@vub.be
Website: https://www.vub.be

As project coordinator, VUB manages the RePIM website on behalf of the project consortium.

2. What Personal Data We Collect

We may collect the following categories of personal data:

a. Data you provide directly

When you contact us through the website’s contact forms:

  • Name
  • Email address
  • Any information included in your message
  • Optional attachments (if applicable)

b. Technical data (automatic)

  • IP address (anonymised when possible)
  • Browser type and version
  • Device information
  • Pages visited and time spent
  • Referrer URL

We do not use cookies for marketing or profiling.

3. How and Why We Use Your Data

We process your personal data only for purposes related to the functioning of this website and the RePIM project:

a. Responding to your message

To answer your inquiry or provide information you have requested.

b. Managing project communication

For general project administration, news updates, events, or recruitment-related communication.

c. Website security and performance

To maintain server logs, detect security incidents, and ensure reliable website performance.

Legal basis (GDPR)

Processing is based on:

  • Art. 6(1)(a) — Consent, when you submit a form
  • Art. 6(1)(e) — Public interest task, for research-related communication
  • Art. 6(1)(f) — Legitimate interest, for security and analytics

4. How We Store and Protect Your Data

Your data is stored securely on:

  • The website hosting environment (Hostinger, EU servers)
  • Project email inboxes (Microsoft 365 – VUB)
  • SureForms/SureMail processing tools (for message transmission)

All services comply with GDPR and implement industry-standard security measures, including encryption, access control, and secure data transfer.

We retain personal data only for as long as necessary to:

  • Respond to your inquiry
  • Fulfil administrative obligations
  • Support the RePIM project’s communication activities

5. Sharing of Personal Data

Your data may be shared only with:

  • Members of the RePIM consortium partners
  • Supervisors or administrative staff involved in project communication
  • Service providers strictly required for website operation (e.g., SendGrid for email delivery)

We do not sell, rent, or disclose your data to third parties for marketing.

6. Transfers Outside the EU

Some service providers may operate outside the EU (e.g., SendGrid – US).

In such cases, data is processed under:

  • Standard Contractual Clauses (SCCs), or
  • Equivalent GDPR-compliant safeguards

We ensure that protection levels remain consistent with EU standards.

7. Your Rights Under the GDPR

You have the following rights:

  • Right of access – request a copy of your data
  • Right to rectification – correct inaccurate information
  • Right to erasure – request deletion of your data
  • Right to restrict processing – limit how we process your data
  • Right to object – to processing based on legitimate interest
  • Right to data portability – receive your data in machine-readable format
  • Right to withdraw consent – at any time for form submissions

To exercise these rights, contact:

📩 repim@vub.be

You also have the right to lodge a complaint with the Belgian Data Protection Authority (GBA/APD).

8. Cookies

This site uses only essential technical cookies.
We do not use tracking cookies, advertising cookies, or analytics cookies that process identifiable personal data.

9. External Links

This website may contain links to external sites.
We are not responsible for their privacy practices.
We recommend reviewing their privacy policies separately.

10. Changes to This Policy

We may update this Privacy Policy to reflect changes in legal or project requirements.
The latest version will always be available on this page.